Handicapping Policies & Procedures

Diamond Woods Men’s Club

Handicapping Policies & Procedures

Notice to Members 3/1/2016

Diamond Woods Men’s Club

Handicapping Policies & Procedures

Notice to Members 3/1/2016


The Handicap Committee, appointed by officers of our golf club, is responsible for all aspects of the USGA Handicap System. Our Committee includes a Handicap Chair who has been certified by the Oregon Golf Association. We are obligated and committed to ensure the integrity of each Handicap Index we issue. In the interest of fairness, and because we are compelled by our license with the OGA / USGA, we will provide education as well as uphold the rules of the Handicap System. While this sounds very serious, these regulations are required so our club can assure equity in our games. More equity = more fun.

Our Committee is: Greg White (Handicap Chair), Zeke Sexton (Co-Chair), Doug Evans, Dave Gambino, Chris Miles and Walt Mulford (Handicap Committee Members)

The Handicap Committee has set forth the following policies and procedures for all members carrying USGA Handicap Indexes:

  • All score cards must be left at the computer at Diamond Woods for review by the Committee.
  • All acceptable rounds must be posted for peer review, including 9 hole scores.
  • Scores must be posted within 5 days of the round being played.
  • Equitable Stroke Control (ESC) must be applied to all scores for posting purposes.
  • The principles of the Rules of Golf must be followed.

All acceptable scores must be posted using the following method(s):

  • Posting computer at our golf course
  • Posting computer at any golf course when playing away
  • Online using – www.ghin.com
  • Returned to the Handicap Committee / Chair for posting (Tournament only scores)

Disciplinary Actions for failure to post or player manipulating their Handicap Index:

  1. First failure to post or manipulation of your score will result in a verbal warning.
  2. Second failure will result in a written warning
  3. Third failure will result in the appropriate penalty round issued for scores not posted
  4. After your fourth failure to post your score or continued manipulation of your scores, further disciplinary action will be taken as the Handicap Chair / Committee deems fair and equitable.

A player must earn a Handicap Index. No player has an inherent right to a Handicap Index without providing full evidence of ability to our club’s Handicap Committee.

Handicap Committee Review Process:

  • Random audits will be preformed
  • Committee will meet after tournaments and review tournament scores. Committee will determine if an adjustment is needed based on USGA decision 10-3 (Reduction of Handicap Index Based on Exceptional Tournament Scores).  All adjustments will occur two weeks prior to the following tournament and a written email/letter will be sent to any player affected by this adjustment.
  • The Committee has the ultimate authority and obligation to adjust or withdraw a Handicap Index if it deems it necessary to do so.

OGA Season Dates, Handicap Revisions, Active / Inactive Season:

  • Handicap Indexes will be updated on the 1st and 15th of each month, as per the USGA National Revision Schedule.
  • OGA active handicapping season begins March 1st. Last day to post a score is November 30th. Last official Handicap Index update of the season is December 1st.
  • No local scores can be posted during the off-season, which is December 1st through the last day of February. Rounds played in sun-belt states must be posted in a timely fashion.

Preferred Lies / Winter Rules and Adverse Course Conditions:

Our Committee has decided to adopt a temporary Local Rule – as stated in the OGA position paper – for dealing with unpleasant course conditions. When we are in active season, scores still must be posted if using Preferred Lies. Current conditions and playing rules will be posted on the Men’s Club board and a sign stating the current conditions will be posted by the first tee starting March 1, 2016 .

Monthly Most Improved Player – Finally starting May 1, 2016 DWMC will be having a monthly “Most Improved Player”.  Each month I will review the handicaps and see who has reduced their handicaps the most.  Each monthly winner will receive a sleeve on Titleist Pro VI golf balls. I will announce the monthly winners – good luck!

If you have any questions, please don’t hesitate to contact me or any other member of the committee.  Remember, we all want to win tournaments. Strive to win these tournaments fairly by posting accurate scores. We all should play by the same rules that guide us through this great game.  It is up to you to make the handicap system work.  The committee hopes to never have to make an adjustment to your handicap!
Thanks again and have a great season!

Greg White

Handicap Chair.